About the Board of Directors

BOARD OF DIRECTORS :

LIONS CLUB is governed by a board of directors which comprised of a PRESIDENT, IMMEDIATE PAST PRESIDENT, THREE (3) VICE PRESIDENTS, A SECRETARY, A TREASURER, TAMER, TAIL-TWISTER, FOUR OR MORE DIRECTORS & A MEMBERSHIP DIRECTOR. The Officer are elected annually for a term coinciding with the association's fiscal year (1st July TILL 30th June). The Directors are elected for a duration term of TWO (2) years and the board meeting are monthly.

• PRESIDENT : Club President serves as the CEO & presides all clubs regular monthly and BOD meetings. His responsibilities are as follows : (1) He shall issues the call for regular & special meetings as in compliance with the Club's bylaws or procedures. (2) Organized the Meeting Agenda of Meeting (3) Ensuring all committee activity is reported (4) Ensuring that Regular elections are duly called, noticed and held. (5) Co-operates with, and active member of the District Governor's Advisory Committee of the Zone (7) To attend the Zone Meeting.

• IMMEDIATE PAST PRESIDENT (IPP) : IPP along with all Past President share the following responsibilities of (1) Official greeter of members & their guests at club meetings (2) represents the club in welcoming new people into the community served by the club (3) To attend the Zone Meeting.

• VICE PRESIDENTS (VPs) : (1) In the event that the President should be unable to perform the duties of office for any reason, the VP next in rank shall occupies the position and exercise the duties with equal authority as per the President. (2) Each VP, under the direction of the President, oversees the functioning of various committees of the club (3) To attenf the Zone Meeting.

• SECRETARY : Under the supervision of the President and the BOD, the Secretary served as a liaison officers between the club, the District & International Headquarters. The responsibilities as a Secretary includes the followings :- (1) Submit electronically on monthly MMR ( Membership reporting), MAP (Monthly Activities and Projects report ) reports to DG, VDG, Cabinet Secretary, Region Chairman, Zone Chairman & President before the Dateline of each month (2) Prepare at the beginning of each fiscal term a Yearly Planner to be submitted via email before 31st August each year to the DG, VDG, Cabinet Sec, Region Chairman, Zone Chairman & Club President (3) To prepare and inform notice of all meetings to the related parties at least 7 days before the Meeting while at least 14 days notice for AGM (4) To make record and to prepare minutes of all meetings (5) To keep in file all record of minutes and all correspondence. (6) To issue all financial statements to all members and issue out minutes who is absent from the meeting. (7) To inform and disseminate all information to Club members (8) To submit and prepare ROS form and Borang 49 to the ROS after 14th days of the AGM. (9) Prepare any resolutions during the meetings (10) at the beginning of the fiscal term prepare a resolution and a letter to be duly signed by Office Bearer on the change of signatories at the latest 7th day of fiscal term (11) To submit electronically A1 Form to DG, VDG, Cabinet Sec, RC, ZC on a monthly basis (12) To ensure and to complete PU101 ( i.e. incoming BOD candidates ) by March 15th. Prior to it you are required to remind the President to organise a nomination committee meeting with past presidents at the latest beginning of February the next year. (13) To prepare and submit all awards nomination forms to the DG, VDG, Cab Sec, RC, ZC before the stipulated dates. (14) As and when required you are required to attend some club events as per directive. (15) To keep track of all members attendance of Club activities & meetings (16) To attend the Zone Meeting.

TREASURER : The treasurer is responsible for all Club financial matters. Duties include :- (a) Receivables of all monies (b) Payment of all Club obligations such as District Dues (to be paid semi-annually ; Once before 1st January & 1st July each year) and International Dues (to be paid semi-annually ; Once on or before 1st January & 1st July each year) (c) maintaining proper and up-to-date financial records (d) Preparing and reporting the financial position before and during club meetings (e) submissions of Financial reports to the required authorities such as DG, VDG, RC, ZC & President (f) Prepare a projected Income and Expenses Statement for any upcoming projects and activities (g) Advisor to the President & the BOD relating to money matters. (h) To attend the Zone Meeting

• MEMBERSHIP DIRECTOR : The membership Director serves as the Chairman of the membership committee. Responsible for :- (1) Membership development & growth program (2) Implementation of Recruitment and Retention Programs (3) Preparation of members orientation programs (4) To attend the Zone Meeting

• TAMER : taking custody of all club property. Duties include (a) taking good care of the club property like banners, gravels, flags et cetera (b) Serving as Sergeant At Arms during meetings (c) distribution of materials and documents at all meetings.

• TAIL-TWISTER : Serve to promote harmony, good fellowship and enthusiasm at the club meetings via judicious imposition of fines on members. The Tail Twister may not be fined except by the unanimous vote of all members present. Any funds collected by the Tail Twister are immediately turned over to the Treasurer.